Sharing the status of your work: Jibble's integration with Slack
Working is hard enough. Imagine being accountable... and work. But it is a routine in which we need to invest so that our work is, at least, more seen by colleagues. And this is also important for the improvement of teamwork. In this post I give some tips on how it is possible to organize this routine with some productivity tools.
Using Slack as a remote desktop
The following video shows a simplified routine of accountability. I captured the phone with Jibble on the left and the respective team in Slack. Basically, what the video shows is a user (in this case me 🙂) navigating within the Jibble app on the iPhone and selecting: In/Out → In → Confirm In.
As it is intuitive, for the integration to work, the administrator needs to have created the accounts in both Jibble and Slack. Then the administrator needs to invite the team, by email, to be part of each of the systems. Finally, it will integrate the services, inviting the Jibble bot to inhabit the Slack workspace. But really this is only of interest to the administrator.
From the user's point of view, he will only receive invitations, register his passwords and, if he wishes, will also install the applications on the platforms of his choice. Here we are demonstrating Jibble on the phone and Slack on the computer and the captured routine is the one that will record my check-in.
Since the Jibble team is onboarded through Slack, everyone will be notified in their channel that I'm currently working. Look at the notification that appears in the lower right corner of the screen, at the end of the channel's timeline. When you're done, all I need to do is: In/Out → Out → Confirm Out.
Beyond time control: what was effectively done
This simple interaction will generate enough information to know who worked, for how long, and at what frequency. But the system allows you to know much more about the work. Take, for example, another team I have on Jibble, connected to another workspace on Slack. This other team already has an established culture of accountability in more detail.
There a field called "Optional Note/Task" was enabled, in which the user informs what he intends to do when starting his work shift. Likewise, when checking out, the same field will appear and the user will have the chance to comment on whether or not they have fulfilled what they intended to do.
For experienced users, just inform what you managed to accomplish when checking out, and the first registration is dispensable. On the other hand, experience shows that less diligent users simply may not remember to check out, leaving a gap in the system. That's why it's important to get used to also posting what you intend to do when starting the work shift.
It is not the subject of this post, but Jibble has a number of additional settings that we hope the user will discover when using the application. The first feature that the user will notice is that I always schedule an automatic checkout every four hours. The practical effect is that the "forgotten" user will always be marked by the "self-checkout" and will not have the opportunity to record what he managed to accomplish. Naturally, this is a negative point and one that will be recorded for future evaluation. 😇
PS: Did you like it? Want to know more? See the Help do Jibble about checking in without having to install the app.